PASS Vacancies Tanzania

Unlock your career potential with exciting opportunities at PASS (Private Agricultural Sector Support) in Tanzania! PASS is dedicated to empowering the agricultural sector through innovative financial solutions and support. Whether you’re a seasoned professional or a fresh graduate, PASS offers a range of vacancies that cater to diverse talents and skills. Stay ahead in your job search and discover these incredible opportunities by visiting ajiratimes.com, your go-to portal for the latest job announcements and career advancements in Tanzania. Don’t miss out on the chance to make a meaningful impact and grow with PASS!

The primary objective of the PASS Trust is to empower the agriculture, livestock, and fisheries sector by providing small financial institutions and entrepreneurs with credit guarantees and agribusiness development services. As one of the funds and programs currently under the National Economic Empowerment Council (NEEC) that focuses on agribusiness credit guarantee services through various financial institutions in the nation and building capacities to those involved in agribusiness value chains, PASS Trust is currently a unique institution in Tanzania.

Accounts Executive

The Accounts Executive at PASS Trust Tanzania Office maintains the financial integrity and operational efficiency of the Trust. Reporting directly to the Senior Finance and Accounts Officer, the Accounts Executive is responsible for various financial activities including fixed asset management, petty cash management, bank and VAT account reconciliations, tax compliance, budgeting, and financial reporting for both Head Office and zone operations

Main Responsibilities:

1. Maintain an accurate and up-to-date fixed assets register for Head Office.
2. Manage petty cash, ensuring proper recording, analysis, allocation to correct cost centers, authorization, and secure storage under lock, with daily balancing.
3. Perform custodian functions for petty cash minimum reserves and important official documents.
4. Prepare all payments, promptly issue receipts for deposits and record them accurately on a daily basis.
5. Ensure adherence to approval limits in all financial transactions.
6. Input all financial data into the accounting system and ensure proper backup and filing of financial vouchers/documents daily.
7. Assist in the timely and accurate preparation of necessary periodic financial reports.
8. Conduct bank account reconciliations, follow up on unresolved issues (reconciling items) with bankers, and execute all banking activities as assigned by the Senior Finance and Accounts Officer.
9. Manage accounting and budgeting functions for zones.
10. Monitor and verify office supplies, telephone usage, and utilities bills against budgetary allocations on a monthly basis.
11. Prepare monthly/quarterly zonal financial reports with budgetary analysis in a timely manner.
12. Manage monthly reconciliation of payables and receivables aging.
13. Monitor and control staff imprest.
14. Control and reconcile the Trust’s Value Added Tax (VAT) accounts.
15. Ensure compliance with the regulatory authorities and tax laws (TRA, NSSF, WCF).
16. Digital archiving of all financial documents (scan, save, and maintain backups).
17. Reconciliation of aging reports from banks with the Business Development department.
18. Develop, update, and maintain the Trust’s asset register ensuring all assets are accurately recorded, depreciated, and disposed of in compliance with policy accounting standards.
19. Ensure accurate and timely preparation of payroll payments while adhering to relevant deadlines for statutory deductions.
20. Carry out daily operations as assigned by management to ensure that the finance and account unit runs efficiently and effectively.

Job Specifications:

Academic Qualifications:

1. Advanced Diploma or Bachelor’s degree in Accounting, Finance, or Banking and Finance.
2. Professional certification such as ACCA, CPA-T, or equivalent qualification is an added advantage.
3. Additional certifications in taxation are an added advantage.

Functional Skills:

1. Effective communication and interpersonal skills
2. Financial reporting skills
3. Budgeting skills
4. Risk management skills
5. Financial analysis and forecasting skills
6. Problem-solving skills
7. Financial report writing skills
8. Planning and organizational skills
9. Time management skills
10. Teamwork

Key Competencies:

1. Excellent numerical and analytical skills with meticulous attention to detail.
2. Effective written and verbal communication skills to enable preparation and presentation of quality financial reports.
3. Ability to prioritize tasks and manage workload efficiently.
4. Integrity and ethical behavior in handling financial information.
5. Adaptability and willingness to learn new tasks and procedures.
6. Problem-solving skills and ability to troubleshoot issues independently.
7. Strong understanding of accounting principles, financial reporting standards, and regulatory requirements.

Relevant Experience:

1. Minimum (two) 2 years of relevant experience in accounting, finance, or related field.
2. Familiarity with basic accounting processes and procedures is advantageous.
3. Experience with accounting software or ERP systems is a plus.
4. Prior experience in accounting or financial management roles, preferably in the nonprofit sector or similar organizations, would be beneficial.
5. Knowledge of Tanzanian tax laws and financial regulations is desirable.
6. Proficiency in utilizing accounting software and advanced proficiency in Microsoft Excel for data analysis, reporting, and financial modeling, leveraging its functionalities for comprehensive and insightful financial reporting thus enhancing efficiency and effectiveness in financial operations.
7. Commitment to upholding the highest standards of ethical conduct and integrity in financial management practices, ensuring transparency, accountability, and compliance with regulatory standards.
8. Proactive and self-motivated, with the ability to work both independently as well as part of a team and thrive in a fast-paced, dynamic environment.

Business Development Executive

The role of the Business Development Executive is to develop and grow business under the guidance of the Senior Officer – Business Development, manage the credit guarantee risks, the zonal administration roles, and client account relationships with the Trust’s partner institutions

Main Responsibilities:

1. Develop and review business plans, carry out pre-evaluations of proposals presented for support, and assist entrepreneurs in improving on their proposals into Business Plans of acceptable standards.
2. Assist clients in obtaining credit facilities from collaborating Banks.
3. Promote and inform stakeholders about the Trust’s role at meetings with potential clients, at visits, in the office, through handouts, posters, advertising, etc.
4. Liaise with relevant key local authorities to identify and promote investments in agriculture and agribusiness in the zones. This will include the Agriculture Ministry, Chamber of Commerce, Agricultural officers, traders, processors, etc.
5. Design and establish feasible models for activities at smallholder farmer levels, including diversification of crops, improvement of production practices.
6. Monitor the performance of the clients in relation to respective business plans and budgets as the customer experience champion for the zones.
7. Manage the credit guarantee portfolio risks.
8. Identify and develop solutions for bottlenecks in agriculture performance e.g., market access, processing, appropriate mechanization.
9. Report to the management on progress according to the agreed procedures.
10. Control the fixed asset register, update and ensure the availability of the physical tags on the assets.
11. Ensure the Credit Portfolio quality is maintained at the standard 5% within the acceptable range.
12. Ensure petty cash is effectively managed, recorded, analyzed, and allocated to the correct cost centers. Petty cash payment should be properly authorized, and replenishment done regularly and should be balanced daily.

Job Specifications:

Academic Qualifications:

1. Bachelor’s degree or postgraduate qualification in economics, agricultural economics, business administration, Finance, Accounts, Banking, or related field from a recognized university or college.
2. Professional qualification and related extensive experience in business development/analysis and Sales is desirable.

Functional Skills:

1. Selling and negotiation skills
2. Planning and organizing skills
3. Strong interpersonal skills
4. Analytical and information management skills
5. Good communication and presentation skills
6. Good credit appraisal and accounting skills
7. Project management skills
8. Customer experience and relationship management skills
9. Monitoring and evaluation skills
10. Time management skills
11. Problem-solving skills
12. Teamwork

Key Competencies:

1. Excellent understanding and in-depth knowledge of the agricultural sector in Tanzania and worldwide as well as agricultural lending principles, products, and market dynamics.
2. Ability to prospect for potential clients, promote the Trust’s services and assist with business plan development.
3. Excellent interpersonal and communication skills, with the ability to build rapport and clearly convey information to diverse audiences, including farmers, clients/partners, and management.
4. Highly organized and able to manage multiple tasks and meet deadlines efficiently.
5. Attention to detail to ensure accuracy in financial records management as well as project management, monitoring, and evaluation.
6. Analytical mindset with the ability to gather and interpret market data, identify trends, and make data-driven decisions.

Relevant Experience:

1. Minimum three (3) years’ experience in business development and/or relationship banking at officer level.
2. Knowledge of agricultural financing and experience in facilitation of lending to smallholders including experience in preparing business plans suitable for Lending.
3. Good knowledge and experience in Tanzanian agriculture and agribusiness development, business planning, project analysis, evaluation, and monitoring.
4. Demonstrable experience in agricultural supply chain interventions for enhancement of micro, small, and medium-scale agricultural development.
5. Demonstrated knowledge of banking and SME finance operations, agricultural finance, or rural development initiatives is an advantage.
6. Familiarity with regulatory requirements, compliance standards, and risk management practices in the financial services industry.
7. Demonstrable knowledge and skills in credit appraisal/analysis especially those related to agricultural finance for corporate, emerging corporate businesses, SMEs, cooperatives, smaller holder farmers, etc.
8. Passionate about agricultural development and supporting entrepreneurs with strong cultural sensitivity and ability to work effectively within the local community.
9. Experience in managing client relationships and delivering excellent customer experience.
10. Proactive, flexible, and adaptable, with the capacity to thrive while working both independently and as part of a team in a fast-paced, dynamic environment.
11. Excellent problem-solving skills and the ability to think creatively to overcome challenges and seize opportunities.
12. Proficiency in CRM and credit appraisal/management software as well as Microsoft Office applications specifically high knowledge in the use of Excel in data analytics.
13. High ethical standards and commitment to upholding integrity and professionalism in all business dealings of the Trust.
14. Commitment to the Trust’s vision, mission, and values, with a passion for driving positive social impact.

Driver (2 Posts)

The driver is responsible for safely transporting staff and materials to designated locations, performing vehicle maintenance checks, and ensuring compliance with transport regulations and company policies.

Main Responsibilities:

1. Safely transport employees, guests, and materials to and from specified locations as directed by the supervisor.
2. Conduct regular vehicle maintenance checks and ensure vehicles are in good working condition.
3. Maintain cleanliness and organization of vehicles at all times.
4. Follow all traffic laws, regulations, and company policies during transportation.
5. Accurately record trip details, including mileage, fuel consumption, and destinations.
6. Report any vehicle issues or accidents to the supervisor immediately.
7. Assist with loading and unloading materials from vehicles.
8. Maintain a professional and courteous demeanor with passengers and staff.
9. Perform other duties as assigned by the supervisor.

Job Specifications:

Academic Qualifications:

1. Form IV certificate or equivalent.
2. Valid driving license Class C.
3. Certificate in Motor Vehicle Mechanics is an added advantage.

Functional Skills:

1. Good driving skills and knowledge of vehicle maintenance.
2. Familiarity with traffic regulations and road safety practices.
3. Basic knowledge of vehicle mechanics.
4. Good communication and interpersonal skills.
5. Ability to follow instructions and work under minimal supervision.

Key Competencies:

1. Reliability and punctuality in performing driving duties.
2. Professional appearance and behavior.
3. Strong attention to detail in maintaining vehicle records.
4. Ability to remain calm and handle emergencies effectively.
5. Strong sense of responsibility and safety consciousness.

Relevant Experience:

1. Minimum of two (2) years of experience as a driver in a reputable organization.
2. Experience with long-distance driving and off-road conditions is desirable.
3. Knowledge of local and regional roads and routes.

How to Apply

Interested candidates should submit their letter of application, updated CV with three referees and their contact details, academic and professional certificates in PDF format in a single attachment. All applications should be channeled to the email address [email protected] not later than 22nd July 2024. The applicants should clearly state the job title applied for in the subject line of the email.

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