Are you ready to kick-start your career in a dynamic and impactful role? SNV Netherlands Development Organisation is on the lookout for a passionate and dedicated Senior Administrative Intern / Receptionist to join our team in August 2024. This is your chance to be part of a global organisation that empowers communities and transforms lives across 24 countries. If you’re eager to make a difference and gain invaluable experience, don’t miss this opportunity! Apply now and be the change you want to see in the world. For more details and to apply, visit ajiratimes.com.
SNV Netherlands Development Organisation is a not-for-profit international development organisation. Founded in the Netherlands 50 years ago, we have built a long-term, local presence in 24 of the poorest countries in Asia, Africa, and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organisations with the tools, knowledge, and connections they need to increase their income and gain access to basic services. This empowers them to break the cycle of poverty and guide their own development.
Key Activities: Office Administration
Manage the reception function of the office, including phones, incoming and outgoing mails, deliveries, and records management. Oversee office administration, including logistics, security, and information management.
Ensure all office services (water, utilities, generator, internet, phone, etc.) are available and that office furnishings and equipment are maintained.
Ensure offices remain stocked with supplies and kitchen consumables, and monitor stock controls. Oversee maintenance, repair, and cleanliness of the office and premises, ensuring any needed maintenance is addressed.
Fleet Management
Coordinate all local travels from the location. Manage all SNV cars at the location, ensuring staff travels are well planned with the required resources. Ensure fleet is serviced, insured, taxed, and maintained, in compliance with our Motor Vehicle policy.
Asset Management
Ensure all assets are managed, secured, and maintained at the location office. Dispose of assets as per policy and register new assets into the system by finance.
Ensure assets are registered and coded.
Safety and Security
- Liaise with the operations manager on location security.
- Serve as the security focal point for staff and consultants.
- Ensure regular maintenance and functioning of fire extinguishers, smoke alarms, etc.
- Maintain a functional health and safety committee and first aid kits.
- Prepare documents for submission to authorities (e.g., fire brigade compliance issues, OSHA).
Records Management
Ensure all records for day-to-day administrative work are in place and filed properly. Develop a record register for all files in the archive rooms, managing storage and annual reviews of documents.
Ensure project documents are submitted to the admin office and that records are properly maintained. Follow internal policy on records disposal with the right approvals.
Qualifications
- University degree in social sciences, human resources, or any other related field.
- Minimum 3 years of experience in administration, preferably for an NGO.
- Sound general business practice and experience, able to work autonomously and in a team.
Desired Attributes
- Excellent interpersonal skills and a collaborative management style.
- Experience working in a multi-cultural environment.
- Multi-tasking, analytical, and quick to act.
- Strong organizational and time management skills, with a professional approach to personal time planning and respect for deadlines.
- Excellent written and oral communication skills in English.
- Team player with effective interpersonal and coordination skills.
- Computer literate with a high degree of proficiency and productivity.
- Able to work comfortably and effectively with or without supervision, either at own initiative or under direction.
Additional Information
- Languages: Fluent in English and Kiswahili.
- Duty station: Dar es Salaam.
- Desired Start Date: Immediately.
How to Apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV, letter of motivation, salary history for the last three years, and copies of your certifications. The vacancy is open to internal and external candidates and will be active until 26th April 2023. All applications should be submitted through Smart Recruiters on the following link: https://careers.smartrecruiters.com/SNV.
We do not appreciate third-party mediation based on this advertisement, and only the selected candidate will be contacted.
